License status and enforcement

If licensing is enabled in the instance of Meeting Management that you are signed in to, it keeps you up to date on the licensing status for your Cisco Meeting Server deployment.

Licenses are sorted by functionality:

  • Meetings: This consists of activation of the Call Bridge and user licenses. If you have the appropriate licenses, then the Call Bridge can be used.

    For traditional licensing: All Call Bridges must have an activation key installed as well as one user license, either PMP Plus or SMP Plus.

    Call Bridge activation keys are called callBridgeEncryption or callBridgeNoEncryption in the Meeting Server API.

    For Smart Licensing: No activation key is required. If you have any PMP Plus or SMP Plus licenses available in your , then all connected Call Bridges can be used.

  • Recording or streaming: These licenses allow recording or streaming.

    For both traditional licensing and Smart Licensing, recording and streaming is licensed when you have recording or streaming licenses available.

  • Customization: This license allows customized layouts.

    For both traditional licensing and Smart Licensing, you can create customized layouts on the Meeting Server if you have a customization license.

The license status levels for Meetings are:

  • In compliance: You have used 80% or less of the installed licenses
  • Unlicensed: You have not allocated any
  • Over 80% threshold: You are still in compliance with your license agreement, but you have used more than 80% of the installed licenses.

  • Insufficient licenses: You have used more licenses than available on 1-14 days within the last 90 days.

    We allow temporary overuse as you may have unexpected peaks. However, we recommend that you evaluate your usage data and consider if you need to purchase more licenses.

  • Out of compliance: You have used more licenses than available on 15 days or more within the last 90 days.

    You are out of compliance with the license agreement. You should contact your Cisco partner or account team to discuss your needs and purchase more licenses.

The license status levels for Recording or streaming are:

  • Unlicensed: You have not allocated any licenses for recording or streaming.
  • In compliance: You have used 80% or less of the installed licenses.
  • Over 80% threshold: You are still in compliance with your license agreement, but you have used more than 80% of the installed licenses.

  • Insufficient licenses: You have used more licenses than available on 1-14 days within the last 90 days.

    We allow temporary overuse as you may have unexpected peaks. However, we recommend that you evaluate your usage data and consider if you need to purchase more licenses.

  • Out of compliance: You have used more licenses than available on 15 days or more within the last 90 days.

    You are out of compliance with the license agreement. You should contact your Cisco partner or account team to discuss your needs and purchase more licenses.

The license status levels for customization are:

  • Licensed: You have a customization license.
  • Unlicensed: You do not have a customization license.

  • Out of compliance: You have turned customization on in Meeting Management, but you do not have a customization license.

    This is only seen for Smart Licensing. You are out of compliance with the license agreement. You should change the allocation to No or contact your Cisco partner or account team to discuss your needs and purchase a license.

Available trials

There are three types of trial:

  • Meetings trial: This trial gives you unlimited licensing of all features, including recording or streaming and customization, for a period of 90 days.

    You will not be offered a Meetings trial if all features are licensed, or if you have previously

    used your trial.

    Note: Specific for Smart Licensing: If your Meeting Management deployment has previously used a Meetings trial, or any of the connected clusters have previously been connected to a Meeting Management instance during a trial, then you will not be offered a new trial.

  • Recording or streaming trial: This trial gives you unlimited use of recording and streaming for a period of 90 days.

    You will not be offered a recording or streaming trial if you already have recording or streaming licenses, or if you have previously used your trial.

  • Customization trial: This trial allows you to use customized layouts for a period of 90 days.

    You will not be offered a customizations trial if you already have a customizations license, or if you have previously used your trial.

Note: There is a difference between how Smart Licensing and traditional licensing use trials.

  • If you are using Smart Licensing, then you get one trial of each type per Meeting Management deployment, shared between all the connected clusters. You cannot get a new trial by moving a cluster to a new Meeting Management deployment, as Meeting Management will not offer a trial if any of the connected clusters have previously been connected to a Meeting Management instance during a trial of the same type. Also, you cannot get a new trial by adding a new cluster that was not connected during the first trial.

  • If you are using traditional licensing, then you can get one trial of each type per cluster.

Note: If you do not add licenses before a trial ends, then you will be out of compliance, and enforcement will be active. See details in the table below.

License status during and after trial

Trial type

What is included in the trial

License status during trial

License status after trial

Meetings

Unlimited use of meetings, recording and streaming, and customized layouts for 90 days

In compliance

If you have any PMP Plus or SMP Plus licenses, then meetings will be in compliance.

If you do not have any PMP Plus or SMP Plus licenses, then you will be compliance, and enforcement will be active until you add licenses.

If you have any recording or streaming licenses, then recording or streaming will be in compliance.

If you do not have any recording or streaming licenses, then recording or streaming will be unlicensed and unavailable.

If you have a customization license, then customization will be licensed.

If you do not have a customization license, then customization will be unlicensed and unavailable.

Recording or streaming

Unlimited recording and streaming for 90 days

In compliance

Recording or streaming will be in compliance if you have any recording or streaming licenses.

If you do not have any recording or streaming licenses, then it will be unlicensed and unavailable.

Customization

Customized layouts for 90 days

Licensed

Customization will be licensed if you have a customization license.

If you have no customization license, it will have the status unlicensed, and it will not be available.

Enforcement and warnings

On the Licenses page you can see both license statuses and warnings about upcoming enforcement.

Warnings and enforcement for meetings:

  • Enforcement in <number> days: This is Alarm 1. You are out of compliance, and Meeting Management is counting down to enforcement.
  • Enforcement active, high enforcement in <number> days: This is Alarm 2, which means that enforcement is active. Meeting participants will see and hear warnings at the beginning of each meeting.
  • High enforcement active: This is Alarm 3, which means that the highest level of enforcement is active. Meeting participants will hear warnings at the beginning of each meeting, and they will see an on-screen warning in larger text during the whole meeting.

Warnings and enforcement for recording or streaming:

  • Available for <number> more days: Meeting Management management counts down to enforcement.
  • Not available: You cannot record or stream meetings.

Warnings and enforcement for customization:

  • Available for <number> more days: Meeting Management management counts down to enforcement.
  • Not available: You cannot use customize layouts.